Overview

Attendee Information Fields allow you to collect additional information from each attendee during ticket registration. While Eventixa automatically collects essential details such as the attendee’s Name and Email Address, you can create custom fields to gather any extra information required for your event.

These fields are associated with individual ticket types, giving you the flexibility to collect different information for different attendees. For example, a VIP ticket may request a company name and dietary preferences, while a workshop ticket may ask for experience level or T-shirt size.

Why Use Attendee Information Fields?

Every event has different registration requirements. Custom attendee fields help you collect the information you need before the event begins.

Common use cases include:

• Company Name
• Job Title
• Phone Number
• Dietary Requirements
• T-Shirt Size
• Emergency Contact
• LinkedIn Profile
• Website
• Passport Number
• Meal Preference
• Experience Level
• Special Accessibility Requirements
• Additional Notes

Accessing Attendee Information Fields

To configure attendee information fields:

1. Go to Events.
2. Create or edit an event.
3. Open the Tickets & RSVP section.
4. Create or edit a ticket.
5. Expand the Attendee Information Fields section.

Here you can build the registration form for that specific ticket.

Default Fields

Every Eventixa ticket automatically includes two default attendee fields:

• Name
• Email Address

These fields are required for attendee registration and cannot be removed.

Available Field Types

Eventixa supports multiple field types, allowing you to build forms that match your registration requirements.

Field Type	Description
Text	Single-line text input for short answers.
Textarea	Multi-line input for comments or notes.
Email	Email address with built-in validation.
Telephone	Phone number field.
URL	Website or profile link.
Number	Numeric values only.
Date	Date picker for selecting dates.
Time	Time picker.
Select	Dropdown list with predefined options.
Radio	Single-choice option list.
Checkbox	One or more selectable options.

Adding a New Field

To add a custom field:

1. Open the Attendee Information Fields section.
2. Select the desired field type from the Add New Field panel.
3. Configure the field settings.
4. Save the ticket.

The field is immediately added to the ticket registration form.

Field Settings

Each custom field can be configured using the following options.

Label

The field title displayed to attendees.

Example:

Company Name

---

Placeholder

Optional helper text displayed inside the input field.

Example:

Enter your company name

Help Text

Additional instructions displayed below the field.

Example:

Required for issuing your attendee badge.

Required Field

Enable this option to make the field mandatory during registration.

If enabled, attendees cannot complete registration until the field has been completed.

Field Options

For Select, Radio, and Checkbox fields, you can define the available choices.

Example:

Vegetarian
Vegan
Gluten-Free
No Preference

Each option should be entered on a separate line.

Reordering Fields

You can easily rearrange fields using drag-and-drop.

The displayed order determines how fields appear on the registration form.

Fieldsets

If you frequently use the same group of attendee fields, you can save them as a reusable Fieldset.

Examples:

• Conference Registration
• Workshop Registration
• VIP Guests
• Sponsors
• Media Registration

Saved fieldsets can be reused across multiple tickets without recreating the same fields.

Using Existing Fieldsets

Instead of building fields from scratch:

1. Open the Select an existing fieldset dropdown.
2. Choose a saved fieldset.
3. Apply it to the current ticket.

This saves time and ensures consistency across events.

Registration Experience

During registration, attendees complete all required fields before submitting their booking.

For example:

Name
Email Address
Company
Job Title
Dietary Preference
Phone Number

The submitted information is securely stored with the attendee record.

Viewing Collected Information

After registration, attendee information is available from:

• Event → View Attendees
• Eventixa → Attendees
• Booking Details

Depending on your Eventixa edition and workflow, attendee data can also be exported for reporting and event management.

Editing Fields

You can edit attendee fields at any time to:

• Change labels
• Update placeholders
• Modify help text
• Add or remove options
• Mark fields as required or optional
• Reorder fields

Changes apply to future registrations. Existing attendee responses remain unchanged.

Removing Fields

Custom fields can be removed if they are no longer required.

Removing a field prevents it from appearing on future registration forms but does not modify information already collected from existing attendees.

Best Practices

• Keep registration forms short and easy to complete.
• Only collect information that is necessary for your event.
• Use descriptive labels that attendees can easily understand.
• Mark only essential fields as required.
• Create reusable fieldsets for events with similar registration requirements.
• Group related fields together to improve the registration experience.
• Review collected attendee information before the event to identify missing or incomplete details.

Example Registration Form

Field	Type	Required
Name	Default	Yes
Email Address	Default	Yes
Company Name	Text	Yes
Job Title	Text	No
Phone Number	Telephone	No
Dietary Preference	Select	No
T-Shirt Size	Radio	Yes
Accessibility Requirements	Textarea	No

Tips

• Use Text or Textarea fields for custom responses.
• Use Select, Radio, or Checkbox fields when you want attendees to choose from predefined options.
• Save frequently used forms as Fieldsets to quickly reuse them across multiple events.
• Keep required fields to a minimum to improve registration completion rates and provide a smoother booking experience.